Self-Authoring Package

A robust and diverse set of tools that allow unique combinations for any learning objective. Combine tools to bring your learning to life, and mix and match tools across packages.

Tools in the Self-Authoring Package

Below are the tools included in the Self-Authoring Package.  To learn more about using Volute tools, visit the Anatomy of a Tool guide.

Announcements tool

Create and share announcements, raise awareness to key messages and provide a new way to deliver news or even marketing content to participants. 

 Use the built-in tutorial for real-time guidance.

Using the Announcement tool:

If your Announcement tool contains multiple announcements, they will be displayed in list form.  Select an announcement from the list to view the announcement details.

Select the back icon to return to the announcement list.

Tip:  If the Announcement tool has been updated in a published workspace, participants will receive a notification and the alert icon will display in red.

Managing the Announcement tool:

Select the manage icon in the tool’s footer to add and manage announcement content and features.

If your Announcement tool contains existing announcements, these will be displayed in a list for you to manage.  If there are no existing announcements you will be brought directly to the add announcement form.

Select the add icon to add a new announcement.

Add an announcement title and description.

Enhance your announcement with an image by selecting the SELECT IMAGE button, or drag and drop the desired image into the designated space.

Select the SAVE button to save the announcement.

Select the CLEAR button to clear the form.

If your Announcement tool contains existing announcements, select the BACK TO ANNOUNCEMENTS LIST button at any time to return to the list of announcements.

Tip:  Adding and editing announcements in the Announcement tool within a published workspace will send a notification to assigned users.


Assessments tool:

Drive performance outcomes by integrating the power of Qualtrics® with Assessments. Identify key competencies at strategic points, and then measure and connect these insights for effective feedback.

Using the Assessment tool:

Get started on your assessment by selecting the START button.

Complete the assessment and submit.

Tip:  If the assessment is set up to be taken multiple times, you will be able to re-take the assessment when you return to your workspace.

Managing the Assessment tool:

Select the manage icon in the tool’s footer to connect to Qualtrics®, login to Qualtrics®, manage assessments and manage features.

Integrating with Qualtrics®:

To connect to Qualtrics® select the Configuration tab.  Enter your Qualtrics® user name and API key.

Select the SAVE button to save the integration.

Select the CLEAR button to clear the form.

Managing surveys in the Assessment tool:

Once you have successfully integrated with Qualtrics® you will see your available projects displayed in the Content tab.

Select the desired survey by selecting the radio button.

Select if you want your participants to be able to complete the survey one or multiple times.

Select the SAVE button to save the assessment.

Select the CLEAR button to clear the form.

Login to Qualtrics® to manage your projects at any time by selecting the QUALTRICS PLATFORM tab.

Tip:  Surveys must be activated in Qualtrics® and must have Q_URL set in Embedded Data to be used in the Assessment tool.


Bio tool:

Build professional relationships with your team, peers, students and facilitators. Bio allows you to present your skillset, interests, social media outlets and other information to facilitate a community approach to learning.

 

 

 

 

 

 

 

 

 

 

 

 

Using the Bio tool:

View professional summaries of your peers, mentors or facilitators in the Bio tool.  If the bio contains social links, select the desired icon to view more information about the person.

Managing the Bio tool:

Select the manage icon in the tool’s footer to add and manage bio content and features.

Enhance the bio with an image by selecting the SELECT IMAGE button, or drag and drop the desired image into the designated space.

Add general information in the bio including name, address and email.

Add one or more positions by entering the organization and title, then selecting the ADD POSITION button. 

Select the remove icon, to remove an added position.

Enter biography information such as a summary or overview of the person’s accomplishments.

Enter the URL for the desired social links next to the appropriate icon.

Select the SAVE button to save the bio.


Directory tool:

Allow users to easily see who they are working with, learning with or collaborating with.

 

 

 

 

 

 

 

 

 

Using the Directory tool:

View basic information on your peers or facilitators.

Select the search icon to search users by first or last name.

Managing the Directory tool:

Select the manage icon in the tool’s footer to add and manage directory content and features.

If your Directory tool contains existing users, these will be displayed in a list for you to manage.

Select the trash icon to remove an added user.

Select the add icon to assign users or teams of users to the Directory tool.

Select the search icon to search users by first or last name, or to search for team by team name.

Select the individual users or the teams you would like to add to the Directory tool.  Selected users will be highlighted in blue and appear in the SELECTED tab.

Select the ASSIGN button to assign selected users and teams.

Select the CANCEL button to cancel user assignment.

Tip:  Selected users can be removed from assignment by deselecting the user or by removing them from the SELECTED tab.


Discussion tool:

Cultivate community and social learning through discussions, debates and exploration. Focused discussions can be added to specific learning objectives to help tailor the communication.

 Use the built-in tutorial for real-time guidance.

The Discussion tool can be found in your Volute toolbar, or it can be docked within a workspace.

When the Discussion tool is docked within a workspace, it will inherit the set behavior of the workspace.

Tip:  Add the Discussion tool to a private workspace to communicate directly with a participant in their private instance of the workspace.  Add the Discussion tool to a social workspace to communicate with the team in their workspace instance, or to allow peer-to-peer communication within the team.

Using the Discussion tool:

Your Discussion tool can contain multiple discussions, they will be displayed in list form in order of last modified.

 

Select the search icon to search a discussion by the discussion name.

Select the add icon to create a new discussion.

Give the discussion a name and select the ASSIGN TEAM(S) / INDIVIDUAL(S) button to assign users.

Select the individual users or the teams you would like to add to the discussion.  Selected users will be highlighted in blue and appear in the SELECTED tab.

Select the ASSIGN button to assign selected users and teams.

Select the CANCEL button to cancel user assignment.

Tip:  Selected users can be removed from assignment by deselecting the user or by removing them from the SELECTED tab.

Select the X icon, to remove an added user from the discussion.

Select the SAVE button to save the discussion.

Select the CANCEL button to cancel.

Select the edit icon to edit the discussion name or change the assigned users.

Select the delete icon to delete the discussion and all chats.

Tip:  You will only be able to edit or delete a discussion you have created.  Deleting a discussion will also delete it from all users with access.

Select a discussion to view the discussion details.

The total members of the discussion will display in the top right of the tool.  Select the members link to view the discussion members.

Enter a message into the designated area.

Select the send icon to send the message to the discussion members.

Select the back icon to return to the list of discussions.

Tip:  Adding users to a discussion within the toolbar will send a notification to assigned users.  Discussion messages sent from the toolbar will also display a numerical badge.


Files tool:

Share files with your team and centralize access to artifacts, media and documents.

 Use the built-in tutorial for real-time guidance.

Using the Files tool:

If your Files tool contains multiple files, they will be displayed in list form.

Select the download icon to download a single file from the Files tool.

Select the desired check boxes to download multiple files, or select the Select all checkbox to download all files, then select the download icon.

Managing the Files tool:

Select the manage icon in the tool’s footer to add and manage content and features.

If your Files tool contains existing files, these will be displayed in a list for you to manage.

Select the add icon to add a new files.


Notes tool:

Notes can be taken anytime, anywhere for the entire program, or can be associated to specific workspaces.

 Use the built-in tutorial for real-time guidance.

The Notes tool can be found in your Volute toolbar, or it can be docked within a workspace.

When the Notes tool is docked within a workspace, it will inherit the set behavior of the workspace.

Tip:  Add the Notes tool to a private workspace to allow participants to take contextually relevant notes in their private instance of the workspace.  Add the Notes tool to a social workspace to take collaborative notes with the team in their workspace instance.

Using the Notes tool:

Your Notes tool can contain multiple notes, they will be displayed in list form in order of creation date.

Select the search icon to search a note by the note title or by tags.

Select the add icon to create a new note.

Give the note a title, optional tags and add your notes.

Tip:  Separate tags with a comma to add multiple tags to your note.

Tip:  Your created note will auto-save.

Select the delete icon to delete the note.

Select a note to view the details.

Select the back icon to return to the list of notes.


Portal tool:

A gateway to connect other applications or websites to a workspace. Pull information from external sources and associate it to a specific learning objective by referencing the URL for the application or website.

Using the Portal tool:

Interact with the external application or website in the portal tool as you would outside of Volute.

Managing the Portal tool:

Select the manage icon in the tool’s footer to add and manage the portal URL and features.

Enter or copy and past the outside URL.

Select the SAVE button to save the URL.

Select the CLEAR button to clear the form.

Tip:  Be sure to include the complete URL.  Your URL must be Hyper Text Transfer Protocol Secure (HTTPS) to work.  Please note, if the outside link you are using blocks loading within an iframe, it will not display in the tool.


Profiles tool:

Profiles provides the bio, skill set and social media connections of who you’re working, learning or solving the next big challenge with.

Using the Profiles tool:

If your Profiles tool contains multiple profiles, they will be displayed in list form.  Select an profile from the list to view the individuals profile.

Select the back icon to return to the profile list.

Select the search icon to search users by first or last name.

Managing the Profiles tool:

Select the manage icon in the tool’s footer to add and manage profile content and features.

If your Profiles tool contains existing users, these will be displayed in a list for you to manage.

Select the trash icon to remove an added user.

Select the add icon to assign users or teams of users to the Profiles tool.

Select the search icon to search users by first or last name, or to search for team by team name.

Select the individual users or the teams you would like to add to the Profiles tool.  Selected users will be highlighted in blue and appear in the SELECTED tab.

Select the ASSIGN button to assign selected users and teams.

Select the CANCEL button to cancel user assignment.

Tip:  Selected users can be removed from assignment by deselecting the user or by removing them from the SELECTED tab.


Reader tool:

Discover a list of readings for the learning objective, presented to you in an engaging, connected way. Pull different articles, case studies, and other documents and add them to a participants’ activity.

 Use the built-in tutorial for real-time guidance.

Using the Reader tool:

If your Reader tool contains multiple readings, they will be displayed in list form.  Select a reading from the list to view the reading details.

Select the list icon to return to the reading list.

Select the launch icon to launch to the reading.

Select the back arrow to return to the selected reading.

Managing the Reader tool:

Select the manage icon in the tool’s footer to add and manage reading content and features.

If your Reader tool contains existing readings, these will be displayed in a list for you to manage.  If there are no existing readings you will be brought directly to the add reading form.

Select the add icon to add a new reading.

Upload your reading PDF by selecting the SELECT PDF button, or drag and drop the desired PDF files into the designated space.

Add a name and author to your reading document.

Select the SAVE button to save the reading.

Select the CLEAR button to clear the form.

If your Reader tool contains existing readings, select the BACK TO READING LIST button at any time to return to the list of readings.


Rich Text tool:

Recreate syllabi, handouts, instructions or any digital content with a creative twist using Rich Text.
 Use the built-in tutorial for real-time guidance.

Using the Rich Text tool:

View the information or insights given in the Rich Text tool.

Managing the Rich Text tool:

Select the manage icon in the tool’s footer to add and manage rich text content and features.

Design your content in the rich text editor by adding desired fonts, colors, images, videos and links.

Select the SAVE button to save the content.

Select the CLEAR button to clear the form.

 


Slides tool:

Create slideshows in their complete form using Slides, or use your favorite slideshow creator tool and load a PDF into Slides to associate information across multiple sources.

 Use the built-in tutorial for real-time guidance.

Using the Slides tool:

If your Slides tool contains multiple slideshows, they will all be displayed. Select a slideshow to view details.

Select the back arrow to return to the view of all slideshows.

Managing the Slides tool:

Select the manage icon in the tool’s footer to add and manage slide content and features.

If your Slides tool contains existing slideshows, these will be displayed in a list for you to manage.  If there are no existing slideshows you will be brought directly to the add slideshow form.

Select the add icon to add a new slideshow.

Upload your slideshow PDF by selecting the SELECT PDF button, or drag and drop the desired PDF files into the designated space.

Add a name to your slideshow.

Select the SAVE button to save the slideshow.

Select the CLEAR button to clear the form.

If your Slides tool contains existing slideshows, select the BACK TO SLIDESHOW LIST button at any time to return to the list of readings.


Checklist tool:

Participants can be provided a checklist item to assist in their journey. The Checklist tool can be great for the individual, or to help coordinate and direct collaborative activities and team work.

 Use the built-in tutorial for real-time guidance.

Using the Checklist tool:

Select the add icon to create a new list item.

Enter your list item, then select the ADD button.

Select the edit icon to edit your list item, then select the SAVE button.

Select the delete icon to delete your list item.

Mark a list item complete by checking the check box for the list item.

Drag and drop your list items within the checklist to to re-order them.

Managing the Checklist tool:

Select the manage icon in the tool’s footer to add and manage checklist features.


Video tool:

Immerse participants in videos to enhance the power of rich learning content. Provide team introductions and faculty lectures via Video. Integrate with YouTube®, Vimeo®, Kaltura® or upload your own video.

 Use the built-in tutorial for real-time guidance.

Using the Video tool:

If your Video tool contains multiple videos, they will be displayed in list form.  Select a video from the list to view the video details and play the video.

Select the list icon to return to the video list.

Managing the Video tool:

Select the manage icon in the tool’s footer to add and manage video content and features.

If your Video tool contains existing videos, these will be displayed in a list for you to manage.  If there are no existing videos you will be brought directly to the add video form.

Select the add icon to add a new video.

Select the option to enter an existing video URL or embed code or to upload a video.

Add the video URL or embed code and select the tab key on your keyboard, this will populate the title and description with any existing information, or you can enter the information desired.

Select the SAVE button to save the video.

Select the CLEAR button to clear the form.

Select the option to upload a video.

Upload your video file by selecting the SELECT VIDEO button, or drag and drop the desired video file into the designated space.

Upload an optional closed captioning file by selecting the SELECT CLOSED CAPTIONING button, or drag and drop the desired VVT file into the designated space.

Add a title and description to your video.

Select the SAVE button to save the video.

Select the CLEAR button to clear the form.

If your Video tool contains existing videos, select the BACK TO VIDEO LIST button at any time to return to the list of videos.